The data controller for all personal data collected via this website is KPS Architects with its registered office at 75 Wilmslow Road, Handforth, Wilmslow, Cheshire SK9 3EN This means that we are responsible for deciding what data we collect and how we hold and use your personal data. We will implement appropriate data security measures for protecting the data from unauthorised access and loss, as laid out in the Security section of this Policy.
KPS Architects collects and maintains a variety of personally identifiable information, including [ names, email addresses, phone numbers, payment information, social media profiles, business addresses]. KPS Architects collects information directly from individuals or from the parent companies of the individuals. The information could be collected through e-mails, phone calls, online registration forms and face to face meetings]. KPS Architects does not collect personal data about individuals except when there is a legitimate business requirement or when such information is provided on a voluntary basis.
Purpose of Processing
The personal data collected is used by KPS Architects to give you information in relation to client services and to process and respond to queries received. KPS Architects may perform statistical analyses of user behaviour and characteristics to measure interest in and the use of various sections of the website. The personal data held by KPS Architects may also be used on an aggregate basis without any personal identifiers to provide third parties with information and to help us to improve the features and content of the website or other marketing material.
If you or your parent company are a current [client/ member/ customer] of KPS Architects, opting out of marketing emails will not stop all communication from us. By becoming a [client/ member/ customer] of KPS Architects, your firm is signing you up to receive certain information related to the organisation. It is a constitutional requirement for us to send this information to you.
If you are no longer or have never been a [client/ member/ customer] of KPS Architects, you can choose to opt in or out of further contact with us. We also receive data through networking (e.g. business cards) and add these details, if relevant, onto our data management system. We may on occasion purchase ‘opt-in’ data (lists from reputable providers) for promotional campaigns.
The personal data collected is stored in KPS Architects’s CMS system and other appropriate data management systems, both paper based and electronic. Personally identifiable information will not be disclosed to any third party except if permission has first been obtained from the users. The data will not be transferred to any agency located outside the EU. At regular intervals, we will:
• Review the length of time we keep your personal data for
• Consider the purpose or purposes for which we hold your personal data for in deciding whether (and for how long) to retain it
• Securely delete information that is no longer needed for that purpose or those purposes
• Update, archive or securely delete information if it goes out of date
KPS Architects uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. KPS Architects employees are trained on data security and information protection. Relevant areas of the KPS Architects website will employ Secure Socket Layer (“SSL”) or Transport Layer Security (“TLS”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by KPS Architects.
Where appropriate we may pass your data onto third parties.
Links to Third-Party Sites
Access, Review and Correction
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established business relationship with KPS Architects ,you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR.
It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, or to request that we stop using your information. If you wish to exercise these rights, please e-mail firstname.lastname@example.org or send a letter marked "Data Protection" to the KPS Architects offices at 75 Wilmslow Road, Handforth, Wilmslow, Cheshire SK9 3EN. If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them.
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